Everything your shop
runs on
From the guest booking online at midnight to the dive log landing in their inbox that evening: DivePilot covers the full day of a dive operation. Here is what's inside.
The daily essentials
Twelve modules that carry the weight of a working dive center, from the guest booking online at midnight to the pay period you close at the end of the month. Each one has its own page with the full rundown.
Customer Management
Complete diver profiles: certifications, medical notes, equipment sizes, dive history and waiver status, searchable in seconds.
Full detailsBoat Trips & Groups
Day, week and month calendars, capacity per boat, drag-and-drop group building and dive site assignment per stop.
Full detailsOnline Booking
Your own booking page and QR code. Guests pick a published trip or a course, see the spots that are really left and fill in their own profile.
Full detailsBookings
Reserved, confirmed, completed, no-show or cancelled - with booking numbers, departure slots and an alert for anyone still without a seat.
Full detailsCourses & Training
Reusable course templates, session scheduling from classroom to open water, rosters, attendance and make-up dives.
Full detailsDigital Waivers
Agency and custom waiver templates, e-signature links, uploads of paper scans and automatic validity tracking.
Full detailsQR Self-Registration
A unique QR code and link per dive center. Divers enter their own details from their phone before they reach the counter.
Full detailsStaff & Roles
Fine-grained permissions set per user, with role presets like Admin or Instructor to start from. Email invites with secure setup links.
Full detailsStaff Scheduling
A week grid per staff member. Trips and course sessions place themselves; you add office hours, reserve days, time off and pool lanes.
Full detailsPayroll & Commission
Per-tank or per-diver commission, course pay, office hours, reserve, salaries and pay periods you can close.
Full detailsDigital Dive Logs
The guide logs the dive once for the whole group, and every diver on board gets their own copy by email - with your shop's name on it.
Full detailsBoats & Dive Sites
Draw the real deck with seats, walkways and zones, seat divers on it, and pin every dive site on a map with coordinates and max depth.
Full detailsThe parts that don't need their own page
Smaller things that quietly remove a job from somebody's morning. None of them is a headline feature. All of them are included.
A dashboard you arrange
Today's trips and course sessions, waiver gaps, unassigned bookings, fresh self-registrations, fleet capacity and your QR code. Switch off the cards you don't want - and each one respects its own permission, so staff only see what they should.
Weather at your sites
Wind in knots with its direction and wave height in metres, at the dive site you pick, with the days ahead. One less app open behind the counter at 06:30.
One search box
Customers, bookings, boat trips and staff from a single search. Type a half-remembered surname and land on the right record.
Agencies and levels ready
PADI, SSI, NAUI, CMAS and the rest come loaded with their certification levels, so a profile is filled by picking rather than typing.
Pools as a real resource
Confined water needs a lane the way a dive needs a boat. Pools are managed alongside the fleet and block out on the staff schedule.
Merge and anonymise
The same diver entered twice gets merged into one history. And when someone asks to be erased, anonymising them is a built-in action, not a support ticket.
Seven languages
English, German, Spanish, French, Italian, Dutch and Portuguese. Every staff account picks its own, and the booking page, the QR form, waivers and dive logs let each guest pick theirs.
See it with your own data
Every feature above is included in the trial. No credit card, no sales call, set up in minutes.